Why Utah Businesses Are Switching From Adobe Acrobat to Foxit PDF Editor

If your business is paying for Adobe Acrobat, you are probably not thinking about it much. It works. People know how to use it. The invoices just keep coming.

But when you look at what you are actually paying — and what you are actually using — the math starts to look different. Adobe Acrobat Pro for teams runs roughly $23.99 per user per month on an annual commitment. For a 25-person office, that is over $7,100 per year just for PDF editing and signatures.

Foxit PDF Editor+ does the same core work for $15.30 per user per month with no annual lock-in. Same 25-person office, roughly $4,590 per year. That is a $2,500 annual savings without giving up the features your team actually relies on.

At Brivy IT, we have been helping businesses throughout Sandy, Draper, and the Salt Lake Valley evaluate this switch — and the conversation keeps coming back to the same question: what are we actually getting for the extra cost?

What Most Businesses Actually Use in a PDF Editor

Before comparing feature lists, it helps to think about what your team does with PDFs day to day. For most small and mid-sized businesses, it comes down to a short list:

• Editing text and images in existing PDFs
• Converting PDFs to Word, Excel, or PowerPoint
• Filling and signing forms
• Combining or splitting documents
• Adding password protection or redacting sensitive information
• Scanning paper documents into searchable PDFs

Both Adobe Acrobat Pro and Foxit PDF Editor handle all of these. The difference is not capability — it is cost and what comes bundled.

Foxit PDF Editor vs Adobe Acrobat: A Side-by-Side Comparison

Here is how the two platforms stack up on the features that matter most to business users:

The pattern is consistent: Foxit matches or exceeds Adobe on the features businesses use most, bundles in eSignatures and AI tools that Adobe charges extra for, and costs significantly less per seat.

The eSignature Advantage

This is where the gap gets wider. Adobe Acrobat Sign — the full eSignature platform — is a separate product with its own pricing. If your team needs legally binding signatures with audit trails, bulk sending, and template management, that is an additional line item on top of Acrobat Pro.

Foxit PDF Editor+ includes 150 legally binding eSignatures per user per year at no extra cost. For businesses that send contracts, NDAs, onboarding paperwork, or vendor agreements, that is a meaningful savings. Need more volume? Foxit eSign Business provides unlimited envelopes with advanced compliance tools including HIPAA, FINRA, eIDAS, and ESIGN Act support.

AI-Powered Redaction Saves Hours

If your business handles sensitive documents — client records, financial data, HR files, legal agreements — redaction is not optional. Adobe offers manual redaction where you select and remove content yourself.

Foxit PDF Editor+ includes AI Smart Redact, which automatically identifies personally identifiable information (PII) across documents and redacts it in batch. For a law firm, healthcare practice, or financial services company, this alone can save hours of tedious manual work every week.

What About the Learning Curve?

This is the concern we hear most from businesses considering the switch. People are used to Adobe. Will they have to relearn everything?

The short answer: no. Foxit PDF Editor uses the same ribbon-style interface layout that most business software follows. The toolbar categories — edit, organize, protect, share — map directly to what Adobe users already know. Most people are productive within their first session.

And because both tools work with the same PDF standard (ISO 32000), every document opens and renders identically. There is no conversion process and no compatibility risk.

Foxit PDF Editor vs Foxit PDF Editor+: Which One Do You Need?

Foxit offers two tiers depending on your needs:

Foxit PDF Editor — $12.50/user/month

• Desktop editing for Windows and Mac
• Web-based PDF editing via Foxit PDF Editor Cloud
• AI Assistant included
• 20 GB cloud storage
• Create, edit, convert, OCR, forms, redaction, and security
• Best for teams that need solid PDF editing without eSign or mobile

Foxit PDF Editor+ — $15.30/user/month

• Everything in PDF Editor, plus:
• 150 legally binding eSignatures per year
• AI Smart Redact for batch PII removal
• Full mobile editing on iOS and Android
• 150 GB cloud storage
• Template and workflow management
• Best for teams that send documents for signature or work on the go

Neither plan requires an annual commitment — both are month-to-month. Enterprise plans add Microsoft Teams and SharePoint integration, role management, and white-glove deployment support.

The Real Cost Comparison for a 25-Person Team

And that is before factoring in the eSignature and AI add-on costs you would pay on top of Adobe.

How Brivy IT Handles the Switch

Switching PDF platforms sounds like a hassle. It does not have to be. Here is how we handle it for our managed IT clients:

1. License audit. We review your current Adobe licensing — how many seats, what tier, what renewal date — so we can time the transition to avoid overlap.
2. Foxit deployment. We deploy Foxit PDF Editor to all workstations through your existing management tools. No user interaction required.
3. Configuration. We set up Microsoft 365 and SharePoint integrations, cloud storage, and any enterprise policies your team needs.
4. Rollout support. We are available for questions during the first two weeks. Most users do not need help — but it is there.
5. Adobe removal. Once your team is settled, we cleanly uninstall Adobe Acrobat and cancel the licenses on your behalf.

The whole process typically takes less than a week from start to finish.

Is Foxit Right for Every Business?

Foxit is a strong fit for most small and mid-sized businesses that use PDFs for everyday document work. However, if your workflows are deeply integrated into Adobe’s Creative Cloud ecosystem — where teams use Acrobat alongside InDesign, Illustrator, and Photoshop in a unified creative pipeline — the switch may not make sense. Adobe’s tight integration across its creative tools is a real advantage for design-heavy teams.

For the other 90 percent of businesses that use a PDF editor to edit documents, fill forms, get signatures, and protect files? Foxit delivers what you need at a significantly lower price point.

If you want to see what your team would save, reach out to Brivy IT for a quick licensing review. We will pull your current Adobe costs and show you the comparison side by side — no obligation.

Learn more about Foxit PDF Editor on our solutions page.