Barco ClickShare: The Wireless Presentation System That Actually Works in Meeting Rooms

The Meeting Room Problem Every Business Has

Here is a scene that plays out in conference rooms across Utah every single day: someone walks in with a laptop, the meeting is supposed to start, and then the next five to ten minutes are spent fumbling with HDMI cables that do not fit, display adapters that were left in someone’s desk drawer, AirPlay connections that will not discover the TV, or Miracast prompts that time out. We are an IT company. We have seen this happen thousands of times. And after testing virtually every wireless presentation solution available, we keep coming back to the same recommendation: Barco ClickShare. It is not the cheapest option. It is not the flashiest. But it is the one that works — consistently, reliably, and with every device that walks through the door. That reliability is worth more than any feature list.

What ClickShare Actually Is

Barco ClickShare is a dedicated wireless presentation system. The core setup is simple: a base unit connects to your conference room display via HDMI, and users share their screen either by plugging in a small USB-C or USB-A “Button” dongle, clicking a desktop app, or using the built-in support for AirPlay and Miracast protocols. The key difference from other solutions is that ClickShare is purpose-built for this one job. It is not a general-purpose streaming device trying to do screen sharing on the side. Every design decision — from the hardware to the firmware — is optimized for low-latency, high-quality screen sharing in a meeting room environment.

The ClickShare Lineup: CX-20, CX-30, and CX-50

Barco offers three main models for conference rooms, and choosing the right one depends on your room size and conferencing needs: The CX-20 is designed for small huddle rooms and focus rooms (2-6 people). It supports wireless screen sharing and integrates with USB-connected peripherals for video calls. It is the most affordable entry point and perfect for the small meeting rooms that make up most of any office. The CX-30 is the mid-range model for standard conference rooms (6-12 people). It adds room-side touch-back control, a more powerful processing unit, and better support for dual-screen setups. This is the sweet spot for most businesses. The CX-50 is built for large boardrooms and training rooms (12+ people). It supports dual displays natively, offers the highest video quality, and includes advanced features like annotation and moderation. If you have an executive boardroom or a training facility, this is the one.The ClickShare Button dongle is the fastest path to presenting — plug it into USB-C, click the button, done. But the ClickShare desktop app and native AirPlay/Miracast support mean guests can present without a dongle too. We recommend keeping 2-3 Buttons in each conference room for internal staff while relying on the app and native protocols for visitors.[/blog_callout]

Microsoft Teams and Zoom Room Integration

This is where the CX series really shines for modern offices. ClickShare integrates directly with Microsoft Teams Rooms and Zoom Rooms. When you walk into a ClickShare-equipped room, it can automatically connect your laptop’s USB peripherals (camera, microphone, speakers) through the base unit to the room’s conferencing hardware. That means you start a Teams call on your laptop, ClickShare routes your audio and video through the room’s professional cameras and speakers, and your screen content goes to the display — all wirelessly. No HDMI. No USB hub juggling. No “let me share my screen… wait, it is showing the wrong monitor.” For Utah businesses running hybrid meetings with remote participants, this integration is a game-changer. The room just works, and remote attendees get a professional experience.

Security That IT Teams Can Trust

We would not recommend a product that creates security vulnerabilities, and ClickShare takes this seriously: All screen sharing traffic is encrypted with AES-256 encryption. The base unit creates its own isolated wireless network — it does not bridge to your corporate network. ClickShare has received multiple security certifications including ISO 27001 compliance. Firmware updates are signed and verified. IT administrators can manage all units centrally through Barco’s XMS Cloud management platform. For industries with compliance requirements — healthcare, financial services, legal — this level of security is not optional. ClickShare delivers it out of the box.

What Deployment Looks Like in Practice

We have deployed ClickShare in dozens of conference rooms across Utah, and the installation is refreshingly simple. Mount or place the base unit near the display. Connect HDMI to the display and USB to the room’s conferencing peripherals. Power it on. Connect it to your network (wired or wireless) for management and firmware updates. Hand out Buttons to the rooms. Done. The entire installation takes about 30 minutes per room. Configuration through XMS Cloud takes another 15 minutes if you want to customize settings, push firmware, or set up room-specific profiles. Compare that to a full Teams Room or Zoom Room hardware deployment, which can take a full day per room.

Who Should Buy ClickShare — And When It Is Overkill

ClickShare makes sense for any business with three or more meeting rooms that hosts regular presentations or video calls. It is especially valuable for organizations with BYOD policies where you cannot control what devices walk through the door, companies hosting clients or partners who need to present, and hybrid workplaces where every meeting involves remote participants. It is overkill for a single-room office where one person just needs to mirror their laptop to a TV occasionally. In that case, a simple HDMI cable or a basic casting device is fine.

Our Recommendation

Barco ClickShare is one of those products that solves a problem so completely that you forget the problem existed. Once it is installed, meetings start on time, presentations happen without technical difficulties, and your IT team stops getting calls about conference room AV issues. The Brivy IT team deploys and manages ClickShare systems as part of our conference room technology solutions. If your Utah business is tired of wasting time on meeting room technology that does not work, reach out to us and we will design a setup that makes your conference rooms actually functional.